How to Setup an RDP Server on Windows 10

 

Remote Desktop Protocol (RDP) is one of the most powerful features built into Microsoft Windows. It allows you to remotely access and control a computer as though you were physically sitting in front of it. For businesses, IT administrators, and even home users, setting up an RDP server on Windows 10 can be a game-changer.

In this article, we provide a step-by-step guide on setting up an RDP server on Windows 10, including prerequisites, configuration, security measures, and troubleshooting tips.

What Is an RDP Server?

An RDP server is a computer configured to accept incoming Remote Desktop connections from other devices (clients). With it, you can:

  • Access files, applications, and programs from anywhere.

  • Manage servers and networks remotely.

  • Provide technical support remotely, without requiring physical presence.

  • Work on your office PC from home (or vice versa).

The computer you set up as the RDP server must be running a Windows edition that supports incoming RDP connections.

Prerequisites

Before setting up your RDP server, ensure you have the following:

  1. Correct Windows Edition

    • RDP server functionality is available on Windows 10 Pro, Enterprise, and Education editions.

    • Windows 10 Home cannot act as an RDP host (though it can connect as a client).

  2. User Account with Password

    • Remote Desktop requires a user account secured with a password.

  3. Stable Network Connection

    • For local access, ensure all devices are connected to the same network.

    • For remote access via the internet, you will need port forwarding configured on your router.

  4. Administrative Privileges

    • Only users with administrator rights can enable RDP.

Step 1: Enable Remote Desktop

Using Settings

  1. Press Windows + I to open Settings.

  2. Go to System > Remote Desktop.

  3. Toggle the switch for Enable Remote Desktop to On.

  4. Confirm when prompted.

Using System Properties

  1. Press Windows + R, type sysdm.cpl, and hit Enter.

  2. Navigate to the Remote tab.

  3. Under Remote Desktop, select Allow remote connections to this computer.

  4. For better security, check Allow connections only from computers running Remote Desktop with Network Level Authentication (NLA).

  5. Click Apply, then OK.

At this point, your Windows 10 PC is ready to act as an RDP server.

Step 2: Configure User Access

By default, only administrators can connect through RDP. To allow additional users:

  1. Go to Settings > System > Remote Desktop.

  2. Click Select users that can remotely access this PC.

  3. In the Remote Desktop Users window, click Add.

  4. Type the username of the person you want to grant access.

  5. Click OK.

Now those users can log in remotely using their credentials.

Step 3: Allow RDP Through the Firewall

When enabling RDP, Windows Firewall usually adds the necessary rule automatically. To double-check:

  1. Open the Control Panel.

  2. Navigate to System and Security > Windows Defender Firewall > Allow an app or feature through Windows Defender Firewall.

  3. Locate Remote Desktop in the list.

  4. Ensure both Private and Public boxes are checked.

  5. Click OK.

Step 4: Find Your PC’s IP Address or Name

To connect to the RDP server, you need its network address.

  • For local network connections:

    1. Press Windows + R, typecmd, and hit Enter.

    2. Type ipconfig and press Enter.

    3. Look for the IPv4 Address (e.g., 192.168.1.50).

  • For remote connections over the internet:

    • Visit a site like whatismyip.com to find your public IP address.

  • Alternatively, use the Computer Name:

    1. Press Windows + R, typesysdm.cpl, and press Enter.

    2. Go to the Computer Name tab.

    3. Note down the Full Computer Name.

Step 5: Configure Port Forwarding (For Internet Access)

If you want to connect from outside your home or office network, you need to configure your router.

  1. Log in to your router’s web interface (commonly at 192.168.1.1 in a browser).

  2. Go to the Port Forwarding section.

  3. Create a new rule forwarding TCP port 3389 to your computer’s local IP address.

  4. Save and reboot your router.

Now you can connect to your RDP server from anywhere using your public IP address.

Step 6: Connect to the RDP Server

From another Windows PC:

  1. Press Windows + R, type mstsc, and hit Enter.

  2. In the Remote Desktop Connection window, type the IP address or computer name of your server PC.

  3. Click Connect.

  4. Enter the username and password for the account you set up earlier.

  5. Once authenticated, the desktop of your RDP server will appear.

From Other Devices

  • Mac: Download Microsoft Remote Desktop from the Mac App Store.

  • iOS/Android: Install Microsoft Remote Desktop from the App Store or Google Play.

Step 7: Secure Your RDP Server

Since Remote Desktop can expose your PC to external threats, security should be a top priority.

  • Use Strong Passwords: Ensure all accounts have strong, unique passwords.

  • Enable Network Level Authentication (NLA): Requires users to authenticate before establishing a session.

  • Change the Default Port (Optional): Instead of using 3389, choose a different port for added security.

  • Use a VPN: Connect to your home or office network via VPN before using RDP.

  • Keep Windows Updated: Always apply the latest security patches.

  • Limit User Access: Only grant RDP rights to accounts that need it.

Step 8: Troubleshooting Common Issues

  1. Cannot Connect to RDP Server

    • Ensure the server PC is powered on and connected to the network.

    • Verify firewall settings and port forwarding.

  2. Incorrect Credentials

    • Check that you’re entering the correct username and password.

    • Sometimes, you may need to type ComputerName\Username.

  3. Black Screen or Lag

    • Lower the display resolution and disable visual effects in Remote Desktop Connection settings.

  4. Router Issues

    • Restart your router if port forwarding isn’t working.

    • Ensure your ISP allows RDP connections.

Advantages of Setting Up an RDP Server

  • Convenience: Access your PC anytime, anywhere.

  • Productivity: Run programs and access files remotely.

  • Collaboration: Provide support to colleagues or family members.

  • Flexibility: Work from home without being tied to one location.

Conclusion

Setting up an RDP server on Windows 10 is a straightforward process that unlocks incredible flexibility and productivity. With just a few steps—enabling Remote Desktop, configuring users, setting up your firewall and router, and securing your connection—you can transform your PC into a powerful remote-access machine.

For businesses, IT support, or personal use, an RDP server ensures that your computer is always within reach, no matter where you are. Just remember to prioritize security with strong passwords, updated software, and (if possible) VPN access. Done correctly, Remote Desktop can be one of the most reliable tools in your digital toolkit.

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